Put the machine model and manual revision at the top of the checklist. Then assign each operator task to the opening or closing shift and leave space for a completion date. A list that nobody owns will not tell the next shift what was done.
The daily, weekly and monthly headings below organize the work record. The manufacturer’s instructions still determine when a cleaning or service operation is due.
Daily: finish the operator routine
For the tasks your manual assigns to staff, record completion of group cleaning, portafilter and basket cleaning, steam-wand care and the drip-tray or drain routine. Use the specified product, amount and rinse sequence. Don’t invent a flush duration or substitute a cleaner.
La Marzocco’s Linea PB manual describes these cleaning areas separately. For example, it calls for steam-nozzle cleaning immediately after use. That does not mean all of the other jobs share that same interval.
At closing, leave a short note about a new leak, message, noise or changed group behavior. If equipment has been taken out of use, make that status clear to the next shift.
Weekly: check what was missed or changed
Review the completed cleaning entries and any repeated symptom. Confirm that the manual and specified cleaning materials are available at the station. Include the grinder’s own cleaning plan; the espresso-machine manual does not define grinder maintenance.
Check the next due date in the water-treatment record. Cartridge replacement belongs to the filter manufacturer’s instructions and the people trained to service it, not to a generic weekly checklist.
Monthly: review the service record
Look at the next technician visit, any deferred finding and changes to the installation or water supply. If an unresolved problem keeps appearing in shift notes, arrange diagnosis rather than waiting for a calendar date.
A monthly review is not a monthly boiler descale. Keep descaling and routine group cleaning distinct. Ask the technician to document the next required check and what it is based on.
What belongs to the technician
The Linea PB maintenance schedule assigns periodic service to qualified technicians and relates timing to workload and coffee use. Its checks cover group flow, brew pressure, valves, wiring, water quality and boiler safety devices. The associated checklist has room for readings and findings.
Use the plan for your own model. Do not adjust pump pressure, dismantle a valve, reset an internal safety thermostat or open a boiler because a general checklist mentions the component. A technician should identify the work performed and any remaining issue in the service record.
For a service request, send the model, the last maintenance record and the current fault notes through our contact page. If the machine has a leak, overheat or electrical fault, keep it out of use under the manufacturer’s shutdown instructions.
Sources: La Marzocco Linea PB manual and maintenance documents, manual PDF pages 21–24; Linea PB preventative maintenance, 12 month checklist, version 2.1, May 2026, page 1. The shift and review headings are a proposed cafe record format, not manufacturer-prescribed universal service intervals.
A SOUL operator can use the cleaning-stage and lockout explanation to distinguish a due task from a separate machine fault.